On a jobsite, proof of delivery means proof of placement. A timestamped photo of exactly where material was staged-and which equipment was used-resolves most contractor disputes before they reach billing. For building materials and supply dealers, that documentation is the difference between a quick resolution and a costly write-off.
Why placement, not just delivery
Contractors don't just want to know material arrived-they want it staged where the crew needs it, on stable ground, without blocking access. "Delivered" is not enough when a dispute is about where and how.
Proof of placement best practices
- Confirm access before dispatch. Gate codes, site contact, and staging instructions up front.
- Flag equipment needs on the stop. Crane, forklift, or moffett requirements determine the right truck and gear.
- Photograph from multiple angles. Show the staged location, ground conditions, and surroundings.
- Note partial or refused loads with evidence. Backorders and refusals need the same documentation.
- Send the site contact an arrival window. Fewer "where is my material" calls, fewer missed deliveries.
Operational example
A lumber yard requires forklift-placement photos for every commercial drop. When a builder claims material was left in the wrong spot, the dispatcher opens the stop, shows the documented placement, and closes the dispute on the first call.
Operator takeaway
Equip every jobsite stop with proof of placement and equipment notes, and disputes resolve from the record. Build it into building materials delivery software, backed by proof of delivery.